New Graduate Students

Welcome to St Hugh’s College. This page has been designed to help you to plan your arrival and your first weeks here in Oxford.

Online Registration & College Information Form

Registering as a student of the University is essential and can be done any time between 1st September and 12th October via the Student Self Service portal, using your Single Sign On username and password to login. If you do not register you will not be able to do the following things;

  • Attend your course
  • Check you have been correctly entered for any examinations and assessments and gain access to your results
  • Use your University email account
  • Obtain your University Card/keep your University Card valid
  • Print an enrolment certificate.
  • Ensure that you are exempt from paying Council Tax.

Please see the University’s website for instructions and FAQs, which you should read through  carefully. Once you have registered online, and as soon as possible after your arrival in Oxford, you should report to the College Office where you will be given your arrival pack and University Card. You will also need to complete the Graduate Information Form before you arrive, and this can be found at the bottom of the page.

Useful Documents

Please read through the following information, which should provide you with answers to any questions you may have before arriving in Oxford.

The University’s Examination Regulations are published and kept up to date online. In addition to information about the general conduct of exams at Oxford, the website lists the regulations covering each of the University’s degrees; it is important for students to be familiar with the rules covering their course, and students should consult the Regulations at least once a year to ensure that changes do not go unnoticed. As the website provides an archive, it is imperative that students take care to find the appropriate year’s regulations.

Induction Events for New Graduates

There are a number of dates that you will need to make a careful note of and should make every effort to attend:

Event DescriptionDate & TimeLocation
Induction SessionWednesday 3rd Oct 10.30amMaplethorpe Hall
Overseas Student InductionWednesday 3rd Oct 11amMaplethorpe Hall
Passport and Visa ScanningWednesday 3rd Oct 10am and 11.30amMaplethorpe Seminar Room
Requested VaccinationsThursday 4th Oct 9am – NoonHamlin Gallery
Dinner for New Graduates (reservation necessary)Thursday 11th Oct 6.30pmDrinks in Mordan Hall
MatriculationSaturday 13th Oct 10.45am (Photo 9.30am)Maplethorpe Hall

 

Induction & Visa Scanning

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The Induction Session for new graduate students will be held on Wednesday 3rd October at 10.30am and will be followed by an additional session for international students, which everyone is welcome to stay for.

If you are a non-EU International Student you MUST bring your passport and visa/BRP card with you to to be scanned, either before or after the induction on Wednesday morning in the Maplethorpe Seminar Room. If you are unable to attend this session, then please contact the College Office to make alternative arrangements: 01865 274929, college.office@st-hughs.ox.ac.uk.

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Medical Registration

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All students must register with an Oxford doctor’s surgery for their time in Oxford and inform the College of their Doctor’s details. St Hugh’s Undergraduates all register with the Summertown Health Centre, and Graduate students are invited to do the same by visiting their registration page.

Some students may be asked to attend a vaccination session in College depending on the results of their online registration process. This will take place on Thursday 4th October.

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Freshers' Fair

Clubs-and-societies

The Freshers’ Fair is organised by the Students’ Union for all new students. It allows you the opportunity to join a range of extra-curricular clubs and teams and is held at the Examination Schools on the High Street on Wednesday 3rd October. The fair is free to attend, however, due to the volume of students, each College is allocated a time slot. Consequently, wristband tickets will be available from the MCR in the week ahead of the Fair.

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Dinner for New Graduates

The Dinner for New Graduates will be held on Thursday 11th October in Hall, and is an opportunity to meet the Principal and Fellows of the College as well as get to know your fellow students better. Drinks will be served from 6.30pm in the Mordan Hall. The dress code is smart (lounge suits), no gowns.

If you would like to attend, you must email: college.office@st-hughs.ox.ac.uk by noon on Monday 8th October. If you do not confirm you will not be able to attend.

College Library

As a member of St Hugh’s, you have automatically acquired membership of its library. St Hugh’s College Library holds an outstanding and varied collection, which covers undergraduate and graduate taught-subject areas as well as showcasing a range of important titles from our Fellows and Senior Members. The library is open to you 24 hours a day, via card access at the main door, and provides a range of comfortable workspaces, alongside photographic and binding services to support you in your studies.

New Graduates are welcome email the College Librarian to arrange a one to one session, to go through the catalogue and relevant research tools for their particular subject area. The Librarian is usually available between 9am-5pm, Monday to Friday.

Matriculation Ceremony

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Matriculation is a ceremony which confers membership of the University onto new students. Attendance at Matriculation is absolutely essential for all students new to Oxford. You should arrive at College on Saturday 13th October for registration at 10.45am. A College photograph will also be taking place prior to this, from 9.30am onward. Having registered, all matriculands will process to the Sheldonian Theatre where the ceremony will take place, lasting around 30 minutes.

Matriculands should wear full academic dress, including their graduate commoners’ gown, mortar board or soft cap, and sub fusc. Correct sub fusc is:

  1. One of:
    • Dark suit with dark socks, or
    • Dark skirt with black tights or stockings, or
    • Dark trousers with dark socks
  2. Dark coat if required
  3. Black shoes
  4. Plain white collared shirt or blouse
  5. White bow tie or black ribbon

You can purchase a gown, cap and ribbon or bow tie from the following suppliers, either online or by visiting their stores.

Shepherd & Woodward
Walters of Oxford
Ede & Ravenscroft


Incorporation

Those who have matriculated at Cambridge or Trinity College Dublin may choose to incorporate their degree rather than attend Matriculation, and, if so, should bring their original degree certificate to registration on arrival.

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Graduate Information Form

This form should be completed by incoming graduate students.











  • Please select your title and use the free text boxes to type your first name, followed by your family name
  • Please give the details of your degree type and subject (e.g. MBA, MSc Social Science of the Internet, DPhil Music)
  • Please select your date of birth
  • Please give your nationality
  • Please tell us, for events in Freshers’ Week, of any dietary requirements (e.g. vegetarian, nut allergy, lactose intolerant, coeliac). You will need to identify yourself to staff in the Dining Hall
  • Please give an email address which you will be able to access during and after your studies at St Hugh’s. Your submission will be emailed to this address for your records.
  • Please give a number you can be contacted on during term-time
  • Please give a number you can be contacted on when not in Oxford


















  • Please give the address at which you will be resident when not in Oxford










  • Please give the name of someone we can contact in an emergency
  • Please tell us whether your emergency contact is a parent or other guardian, partner, or other relation (e.g. Mother, Husband, Cousin)
  • Please give a contact number we can use in an emergency


















  • Please give the home address for your emergency contact
    Please tick to confirm that you have read and understood the Handbook for Student Members
  • Accepted file types: jpg, gif, png, pdf.

    Please upload a recent named photo for your student file and the Graduate Freshers’ Photosheet