Information for New Graduates 2017-18

Welcome to St Hugh’s College, and to Oxford. This page has been designed to help you to plan your arrival and your first weeks here in Oxford.

Online Registration & College Registration

Registering as a student of the University is essential and can be done any time between 1st September and 14th October via the Student Self Service portal, using your Single Sign On username and password to login. If you do not register you will not be able to do the following things;

  • Attend your course
  • Check you have been correctly entered for any examinations and assessments and gain access to your results
  • Use your University email account
  • Obtain your University Card/keep your University Card valid
  • Print an enrolment certificate.
  • Ensure that you are exempt from paying Council Tax.

Please see the University’s website for instructions and FAQs, which you should read through  carefully. Once you have registered online, and as soon as possible after your arrival in Oxford, you should report to the College Office where you will be given your arrival pack and University Card.

Please remember to bring with you two passport-sized photographs.

Useful Documents

Please read through the following information, which should provide you with answers to any questions you may have before arriving in Oxford.

Induction Events for New Graduates

There are a number of dates that you will need to make a careful note of and should make every effort to attend:

Event DescriptionDate & TimeLocation
Induction SessionWednesday 4th Oct 10.30amMaplethorpe Hall
Overseas Student InductionWednesday 4th Oct 11amMaplethorpe Hall
Passport and Visa ScanningWednesday 4th Oct 11.30amMaplethorpe Seminar Room
VaccinationsThursday 5th Oct 9am – NoonHamlin Gallery
Dinner for New GraduatesThursday 12th Oct 6.30pmDrinks in Mordan Hall
MatriculationSaturday 14th Oct 11.45am (Photo 10.30am)Maplethorpe Hall

 

Induction & Visa Scanning

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The Induction Session for new graduate students will be held on Wednesday 4th October at 10.30am and will be followed by an additional session for international students, which everyone is welcome to stay for.

If you are a non-EU International Student you MUST bring your passport and visa/BRP card with you to to be scanned after the induction at 11.30am in the Maplethorpe Seminar Room. If you are unable to attend this session, then please contact the College Office to make alternative arrangements: 01865 274929, college.office@st-hughs.ox.ac.uk.

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Medical Registration

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All students must register with a doctor’s surgery for their time in Oxford and inform the College of their Doctor’s details. St Hugh’s Undergraduates all register with the Summertown Health Centre, and Graduate students are invited to do the same by visiting their registration page.

Some students may be asked to attend a vaccination session in College depending on the results of their online registration process. This will take place on Thursday 5th October.

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Freshers' Fair

Clubs-and-societies

The Freshers’ Fair is organised by the Students’ Union (OUSU) for all new students. It allows you the opportunity to join a range of extra-curricular clubs and teams and is held at the Examination Schools on the High Street on Wednesday 4th October. The fair is free to attend, however, due to the volume of students, each College is allocated a time slot. Consequently, wristband tickets will be available from the MCR in the week ahead of the Fair.

For more information, please see their website.

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Dinner for New Graduates

The Dinner for New Graduates will be held on Thursday 12th October in Hall, and is an opportunity to meet the Principal and Fellows of the College as well as get to know your fellow students better. Drinks will be served from 6.30pm in the Mordan Hall. The dress code is smart (lounge suits), no gowns.

If you would like to attend, you must email: college.office@st-hughs.ox.ac.uk by noon on Monday 9th October. If you do not RSVP you will not be able to attend.

Matriculation Ceremony

sheldonian_wide

Matriculation is a ceremony which confers membership of the University onto new students. Attendance at Matriculation is absolutely essential for all students new to Oxford. You should arrive at College on Saturday 14th October for registration at 11.45am. A College photograph will also be taking place prior to this, from 10.30am onward. Having registered, all matriculands will process to the Sheldonian Theatre where the ceremony will take place, lasting around 30 minutes.

Matriculands should wear full academic dress, including their graduate commoners’ gown, mortar board or soft cap, and sub fusc. Correct sub fusc is:

  1. One of:
    • Dark suit with dark socks, or
    • Dark skirt with black tights or stockings, or
    • Dark trousers with dark socks
  2. Dark coat if required
  3. Black shoes
  4. Plain white collared shirt or blouse
  5. White bow tie or black ribbon

You can purchase a gown, cap and ribbon or bow tie from the following suppliers, either online or by visiting their stores.

Shepherd & Woodward
Walters of Oxford
Ede & Ravenscroft


Incorporation

Those who have matriculated at Cambridge or Trinity College Dublin may choose to incorporate their degree rather than attend Matriculation, and, if so, should bring their original degree certificate to registration on arrival.

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