New Graduate Students
Welcome to St Hugh’s College. This page has been designed to help you to plan your arrival and your first weeks here in Oxford.
Online Registration & College Information Form
Registering as a student of the University is essential and can be done any time between 1st September and 12th October via the Student Self Service portal, using your Single Sign On username and password to login. If you do not register you will not be able to do the following things;
- Attend your course
- Check you have been correctly entered for any examinations and assessments and gain access to your results
- Use your University email account
- Obtain your University Card/keep your University Card valid
- Print an enrolment certificate.
- Ensure that you are exempt from paying Council Tax.
Please see the University’s website for instructions and FAQs, which you should read through carefully. Once you have registered online, and as soon as possible after your arrival in Oxford, you should report to the College Office where you will be given your arrival pack and University Card. You will also need to complete the Graduate Information Form before you arrive, and this can be found at the bottom of the page.
Please read through the following information, which should provide you with answers to any questions you may have before arriving in Oxford.
- Student Handbook 2018-19 (you will be asked to confirm that you have read this)
- Medical Information – MT18
- International-EU Orientation
- Opening a Bank Account
- Finance & UPAY Notes
- Essential Bodleian Passwords
- Language Centre Information
- Gym Membership MT18
- Bedding Pack Order Form for those who have signed a tenancy agreement for accommodation at St Hugh’s. If you do not purchase a bedding pack you will need to provide your own bedding.
The University’s Examination Regulations are published and kept up to date online. In addition to information about the general conduct of exams at Oxford, the website lists the regulations covering each of the University’s degrees; it is important for students to be familiar with the rules covering their course, and students should consult the Regulations at least once a year to ensure that changes do not go unnoticed. As the website provides an archive, it is imperative that students take care to find the appropriate year’s regulations.
Induction Events for New Graduates
There are a number of dates that you will need to make a careful note of and should make every effort to attend:
|Event Description||Date & Time||Location|
|Induction Session||Wednesday 3rd Oct 10.30am||Maplethorpe Hall|
|Overseas Student Induction||Wednesday 3rd Oct 11am||Maplethorpe Hall|
|Passport and Visa Scanning||Wednesday 3rd Oct 10am and 11.30am||Maplethorpe Seminar Room|
|Requested Vaccinations||Thursday 4th Oct 9am – Noon||Hamlin Gallery|
|Dinner for New Graduates (reservation necessary)||Thursday 11th Oct 6.30pm||Drinks in Mordan Hall|
|Matriculation||Saturday 13th Oct 10.45am (Photo 9.30am)||Maplethorpe Hall|
Induction & Visa Scanning
The Induction Session for new graduate students will be held on Wednesday 3rd October at 10.30am and will be followed by an additional session for international students, which everyone is welcome to stay for.
If you are a non-EU International Student you MUST bring your passport and visa/BRP card with you to to be scanned, either before or after the induction on Wednesday morning in the Maplethorpe Seminar Room. If you are unable to attend this session, then please contact the College Office to make alternative arrangements: 01865 274929, firstname.lastname@example.org.
All students must register with an Oxford doctor’s surgery for their time in Oxford and inform the College of their Doctor’s details. St Hugh’s Undergraduates all register with the Summertown Health Centre, and Graduate students are invited to do the same by visiting their registration page.
Some students may be asked to attend a vaccination session in College depending on the results of their online registration process. This will take place on Thursday 4th October.
The Freshers’ Fair is organised by the Students’ Union for all new students. It allows you the opportunity to join a range of extra-curricular clubs and teams and is held at the Examination Schools on the High Street on Wednesday 3rd October. The fair is free to attend, however, due to the volume of students, each College is allocated a time slot. Consequently, wristband tickets will be available from the MCR in the week ahead of the Fair.
Dinner for New Graduates
The Dinner for New Graduates will be held on Thursday 11th October in Hall, and is an opportunity to meet the Principal and Fellows of the College as well as get to know your fellow students better. Drinks will be served from 6.30pm in the Mordan Hall. The dress code is smart (lounge suits), no gowns.
If you would like to attend, you must email: email@example.com by noon on Monday 8th October. If you do not confirm you will not be able to attend.
As a member of St Hugh’s, you have automatically acquired membership of its library. St Hugh’s College Library holds an outstanding and varied collection, which covers undergraduate and graduate taught-subject areas as well as showcasing a range of important titles from our Fellows and Senior Members. The library is open to you 24 hours a day, via card access at the main door, and provides a range of comfortable workspaces, alongside photographic and binding services to support you in your studies.
New Graduates are welcome email the College Librarian to arrange a one to one session, to go through the catalogue and relevant research tools for their particular subject area. The Librarian is usually available between 9am-5pm, Monday to Friday.
Matriculation is a ceremony which confers membership of the University onto new students. Attendance at Matriculation is absolutely essential for all students new to Oxford. You should arrive at College on Saturday 13th October for registration at 10.45am. A College photograph will also be taking place prior to this, from 9.30am onward. Having registered, all matriculands will process to the Sheldonian Theatre where the ceremony will take place, lasting around 30 minutes.
Matriculands should wear full academic dress, including their graduate commoners’ gown, mortar board or soft cap, and sub fusc. Correct sub fusc is:
- One of:
- Dark suit with dark socks, or
- Dark skirt with black tights or stockings, or
- Dark trousers with dark socks
- Dark coat if required
- Black shoes
- Plain white collared shirt or blouse
- White bow tie or black ribbon
You can purchase a gown, cap and ribbon or bow tie from the following suppliers, either online or by visiting their stores.
Those who have matriculated at Cambridge or Trinity College Dublin may choose to incorporate their degree rather than attend Matriculation, and, if so, should bring their original degree certificate to registration on arrival.