Official letters

The College Office are able to provide both former and current students with official letters concerning your time here. These may be required for a variety of reasons, including:

  • Council Tax exemption
  • Opening a bank account (international students)
  • References for potential employers
  • Applications for further academic study
  • Visa letters, either for personal travel or to support family members visiting

Please see below for more information about obtaining these letters.

Make sure you return all forms and forward any queries to college.office@st-hughs.ox.ac.uk.

Transcripts

You will automatically receive a hard copy of your final transcript upon completing your degree, which will be sent to the ‘home address’ listed on your Student Self Service account. However, if for some reason you require a second copy of your transcript please see below for further details about acquiring one:

Courses commencing Michaelmas Term 2007 or after: You can order additional copies of your final transcript at a cost of £10 each through the University online shop, or by post by downloading the postal order form from the right hand side of this page (for payment by cheque only). If you are expecting examination results, please wait until you receive your results in Student Self Service before requesting extra copies of a final transcript. Requests placed before your results are released may not include your final results.

Courses commencing prior to Michaelmas Term 2007: If you started your course prior to Michaelmas Term 2007 the College will be able to produce a transcript for you (please complete the Transcript Request form and return it to the College Office.)

On-course transcripts: If you haven’t yet completed your course, copies of your on-course transcript are available from the College. This will show your academic achievement to date but will not include a final classification (please complete the Transcript Request form and return it to the College Office.)

Enrolment Certificate

If you are a current student, most requests for confirmation of student status can be resolved using your Student Enrolment Certificate which can be found using Student Self Service.

The Enrolment Certificate details both your term-time and home address, as well as academic and personal details. Once you have printed it off, you can bring it in to the College Office to have it stamped and signed.

Banks, Visas & Council Tax Exemption

Current students (for whom the Enrolment Certificate is not adequate) and past students, who require confirmation of their student status can ask the College Office  to produce a signed and stamped letter.

Please download the Letter Request Form and fill out as appropriate, before returning it via e-mail to the College Office.

Replacement Degree Certificates

If your degree certificate is lost, stolen or damaged, you can order a replacement certificate at a cost of £30. Please note that students are only permitted to have one copy of their certificate in their possession at any one time, so multiple copies cannot be requested.

If you graduated prior to October 2010 and did not receive your degree certificate following the ceremony, you are entitled to request a free copy. Certificates can be ordered through the University online shop, or by completing the postal order form (found on the University Website).