1. Key information for new undergraduates

New undergraduates are required to complete the Undergraduate Information Form below, giving their personal and emergency contact details, a recent picture, and confirming that they have read and understood the Student Handbook (on the left of this page). New students must also ensure they complete their medical registration with Summertown Health Centre.

The University’s Examination Regulations are published and kept up to date online. In addition to information about the general conduct of exams at Oxford, the website lists the regulations covering each of the University’s degrees; it is important for students to be familiar with the rules covering their course, and students should consult the Regulations at least once a year to ensure that changes do not go unnoticed. As the website provides an archive, it is imperative that students take care to find the appropriate year’s regulations.

When you received your University Offer you were provided with a link to the Student Handbook. This document is updated annually and the updated version for 2019-20 can be found here. It is important to look through the Handbook and familiarise yourself with its contents.

Please refer to the FAQ section at the bottom of this page, and direct any other queries to the College Office at college.office@st-hughs.ox.ac.uk or 01865 274929.

Once you have completed this page, click here to proceed to 2. Finance and Accommodation.

Undergraduate Information Form

This form should be completed by incoming undergraduate students.
  • Please select your title and use the free text boxes to type your first name, followed by your family name
  • Please give your student number (this can be found at the top of your Financial Declaration)
  • Please select the subject you will be studying at St Hugh's
  • Date Format: DD slash MM slash YYYY
    Please select your date of birth
  • Please give your nationality
  • Please give your previous school or college
  • Please tell us, for events in Freshers' Week, of any dietary requirements (e.g. vegetarian, nut allergy, lactose intolerant, coeliac). You will need to identify yourself to staff in the Dining Hall. If none, type 'none'
  • Please give an email address which you will be able to access during and after your studies at St Hugh's. Your submission will be emailed to this address for your records.
  • It is vital that you have UK telephone number during your studies in Oxford. If you do not yet have a UK number, please provide your current number and send us an email when you get a UK number in October.
  • Please give a contact number we can use in an emergency, including the area code, and country code for non-UK numbers
  • Please give the address at which you will be resident when not in Oxford
  • Please give the name of someone we can contact in an emergency
  • Please tell us whether your emergency contact is a parent or other guardian, partner, or other relation (e.g. Mother, Husband, Cousin)
  • Please give a contact number we can use in an emergency, including the area code, and country code for non-UK numbers
  • Please give the home address for your emergency contact
    Please tick to confirm that you have read and understood the Handbook for Student Members
  • Accepted file types: jpg, gif, png, pdf.
    Please upload a recent named photo for your student file and the Undergraduate Freshers' Photosheet. Allowed file types: jpg, gif, png, pdf; maximum file size 30MB
When should I arrive in Oxford?

All new undergraduates are asked to arrive at College between 9am – 12 Noon on Monday 7th October 2019. New undergraduates are asked not to arrive early.

I am an international student, can I arrive early?

New undergraduates whose international travel plans mean that arriving between 9am – 12 Noon on Monday 7th October will be difficult, should contact the College Office.

What will happen when I arrive?

You will arrive at the Porters’ Lodge on St Margaret’s Road; the Porters will direct you to the Wordsworth Room to collect your keys and arrival pack.

When will I get my university/student card?

Your card will be in your arrival pack which  you will collect along with your keys and other important documents.

How do I complete medical registration?

New undergraduates should complete the online form with Summertown Health Centre. The Surgery may ask you to attend a vaccination session on Thursday of 0th Week (see Freshers timetable).

Who should I speak to if I encounter difficulties while I am new to Oxford?

In the first instance you should visit the College Office at the end of the Admin Corridor in the Main Building. You may also find it useful to review the Health and Welfare booklet for more information about welfare provision at St Hugh’s.

Click here to proceed to 2. Finance and Accommodation.