CONDITIONS OF COLLEGE FACILITIES USE

1) Your attention is drawn to College Bylaws and any other regulations surrounding the use of facilities, including our Standard Terms for Event Services (https://www.st-hughs.ox.ac.uk/wp-content/uploads/2018/07/Conference-Oxford-Standard-Terms-for-Events-Services-2017-18.pdf) and not to (nor to allow the Delegates to) do anything that may be contrary to the College’s statutory duties under the PREVENT duty obligation.
2) Permission for private parties will only be considered if held in the Cooper Dean Room or Buttery Bar.
3) Applicants are liable financially for any damage caused to the College fabric and/or furnishings by them or their guests. Similarly, an unreasonable degree of extra work created for College Staff as a result of functions will attract an additional financial charge.
4) Activities must end by 10.30pm unless specific permission is granted for a later end time.
5) Any bar extension request must be discussed with, and approved by, the Domestic Bursar before this application is referred to the Dean.
6) SERVING OF ALCOHOL
If the serving of alcohol is a significant part of an event for which use of College facilities is sought, the event shall normally be held in the College Bar. If permission is given for an event to be held at another venue, or in the bar area but with drinks served by the applicant(s), the applicant shall be responsible for ensuring that:
a. The people serving alcohol are either professional bar staff or are otherwise suitably trained for the work and do not themselves consume alcohol before their work is over.
b. The alcohol content of drinks is carefully controlled to ensure that they are not excessively strong.
c. Water and non-alcoholic drinks and food are available.
d. No one is served alcohol if that person would not be served alcohol in the College Bar in a similar condition.
e. An adequate number of people are appointed by the applicant specifically to prevent excessive consumption of alcohol; these people may not consume alcohol until their work is over.
f. Neither any advertising associated with the event nor the way the event is conducted shall encourage attendees to drink excessively.
You must ensure that any advertising for the event does not imply anything contrary to the conditions above. Failure to ensure that these conditions are adhered to will result in the applicants being liable to a financial charge and/or disciplinary procedures.

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