St Hugh’s is a constituent college of the University of Oxford. The University is divided up in to more than 30 different colleges and halls.
St Hugh’s College is a self-governing institution. The Governing Body, which is composed of all the Fellows of the College, is where all strategic decisions or changes to policies are ratified. The College also has a number of committees which focus on specific areas of the College and make recommendations to the Governing Body to inform its decision-making. The Governing Body and many of the committees have representatives from the JCR and MCR.
The College has charitable status and the members of the Governing Body are Trustees of the charity.
Information and regulations
The College adheres to the General Data Protection Regulation (GDPR).
Policies, privacy notices and records of processing activities (ROPA):
- Data Protection Policy Statement
- Cookies Policy
- Data breach policy
- Information handling guide
- Policy for Sharing data with (non-dev SHC Colleagues)
- Privacy notice (applicants and prospective students)
- Privacy notice (archives)
- Privacy notice (College IT functions)
- Privacy notice (College security and CCTV)
- Privacy notice (conferences and events)
- Privacy notice (finance, commercial and related administration)
- Privacy notice (staff applicants)
- Privacy notice (staff et al)
- Privacy notice (student data)
- Privacy notice (development and alumni relations)
- Privacy notice (website – includes cookie policy)
- ROPA – archives
- ROPA – conferences and events
- ROPA – finance, commercial and related administration
- ROPA – IT functions
- ROPA – security, including CCTV
- ROPA – staff, office-holders and Senior Members
- ROPA – student applicants
- ROPA – student data
- ROPA – alumni, donors and supporters
- Subject access request (SAR) form PDF
- Subject access request (SAR) form ONLINE
- St Hugh’s College information security policy
The following documents include the College’s policies, procedures and key documents as well as information that the College feels should be made available to the public domain.
These are available from the list below. Alternatively please contact the College Secretary should you require any further information.
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- Communications Policy
- Conflicts of Interest Policy
- Disciplinary Procedure
- Environmental Policy Statement
- Equality, Diversity and Inclusion Policy
- Family Leave Policy
- Financial Regulations
- Fire Emergency Plan
- First Aid Policy
- Flexible Working Policy
- Gender Pay Gap Report
- Health & Safety Policy
- Harassment Policy
- Investment Policy
- IT Acceptable Use Policy June 2016
- JCR Code of Practice
- Library Collection Policy
- MCR Code of Practice
- Multi-Faith Pray Room Guidelines
- Needle Policy
- Prevention of Sexual Harassment Policy
- Policy on the Acceptance of Donations
- Regulations for the Use of College Premises by Alumni and Visitors
- Safeguarding Policy
- Sickness Absence Policy and Procedures
- Snow and Ice Clearance Policy and Procedures
- Social Media Policy
- St Hugh’s College Prayer Room Faith- Related Facilities Policy
- Staff-Student Relations Policy
- Staff Loan Policy
- Strategic Plan 2023-2028
- Students Complaints Procedure
- Student Members – Academic Discipline Policy (Undergraduate Students)
- Student Members – Non-Academic Discipline Policy
- UG Admissions Conflict of Interest Policy
- Weeding Policy
