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1. Key information

Maplethorpe Building

New undergraduates are required to complete both the University Card Form and Undergraduate Contact Information Form and upload them using the form below. Doing so will also confirm that you have read and understood both the Student Handbook 2022-23 and Student-College Contract. It is important to look through these documents and familiarise yourself with their contents.

New students must also read the Medical Information 2022 document, and ensure that you complete your medical registration with Summertown Health Centre before arriving in Oxford. The Medical Information document contains the details of several vaccines that the university strongly recommends all students get; we therefore ask students, where possible, to try to arrange immunisation before arriving in Oxford.

New Undergraduates should read the UG Welcome to St Hugh’s 2022-23 document, which provides an introduction to key College staff, and the Studying at Oxford document, which gives an overview of the Oxford system.

Please do also read the College’s Health and Welfare pages; these provide a summary of available points of contact in the College and University for those experiencing difficulty.

The University’s Examination Regulations are published and kept up to date online. In addition to information about the general conduct of exams at Oxford, the website lists the regulations covering each of the University’s degrees; it is important to be familiar with the rules governing their course, and to consult the Examination Regulations at least once a year to ensure that changes do not go unnoticed. As the website provides an archive, it is imperative that students take care to find the appropriate year’s regulations.

The University Student Handbook covers the University’s regulations, policies and procedures: the document is updated annually and the most up-to-date version can be found here.

Please also take the time to read this note from the College Office, and to familiarise yourself with the rules on academic dress. You may also wish to view this map of Oxford Libraries. You might also find this brief guide to Oxford University useful.

Take the time to read through the attachments on this page, and the other induction information on the website. Any queries you may still have should be directed to the College Office  by email or call 01865 274929.

Entrance to Main Building at St Hugh's

Undergraduate Information Upload Form

This form should be completed by incoming undergraduate students.

  • Please select your title and use the free text boxes to type your first name, followed by your family name
  • Please give your student number (this can be found at the top of your Financial Declaration)
  • Please select the subject you will be studying at St Hugh's
  • Please tell us of any dietary requirements (e.g. vegetarian, nut allergy, lactose intolerant, coeliac). You will need to identify yourself to staff in the Dining Hall. If none, type 'none'
  • Briefly outline any disability or welfare requirements you have and what adjustments you may require. If none, type 'none'. If you have entered a disability or welfare requirement which you have not previously mentioned, please email our Disability Coordinator Thea Crapper (, who can provide more information on the support we can offer.
  • Accepted file types: doc, docx, pdf, Max. file size: 128 MB.
    Please upload a completed copy of the University Card Form, which can be found in the attachments on this page. Allowed file types: word document, pdf.
  • Accepted file types: doc, docx, pdf, Max. file size: 30 MB.
    Please upload a completed copy of the Undergraduate Information Form, which can be found in the attachments on this page. Allowed file types: word document, pdf.
    Please tick to confirm that you have read and understood the College Handbook for Student Members
    Please tick to confirm that you have read and agree to the College-Student Contract


Before continuing, please make sure that you have completed and returned the following documents via the above form:
University Card Form
Undergraduate Contact Information Form;

and that you have read over the following documents:
Student Handbook 2022-23
Student-College Contract
Medical Information 2022
Health and Welfare pages
University Student Handbook
UG Welcome to St Hugh’s 2022-23
Studying at Oxford
Note from the College Office
Rules on academic dress

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